Virtual Meeting is a collaboration solution that allows participants to engage in video conference calls with a variety of participants from different locations. Whether they’re discussing a new project or brainstorming, the meeting assists them in staying focused and productive. Virtual Meeting not only allows participants to communicate, but also includes tools that can boost productivity, such as recording meetings, making transcriptions, as well as providing accessibility to those with physical disabilities.
Be clear about the goals Your goals for your Virtual Meetings in advance to help your attendees focus and avoid unnecessary tangents. This will ensure that you are covering only the most important subjects and let your team arrive at a clear conclusion at the end of the meeting.
Encourage your team members to write notes during the virtual meeting. Research shows that writing notes by hand helps people retain information and better understand the material they’re learning. Encourage your participants to participate by using whiteboard or chat features of the virtual meeting. This way, even those who aren’t sure to speak up can make their voices heard.
Start on time – Meetings that don’t start promptly are prone to go over-time, which can be frustrating for the attendees. Start your virtual meetings at the right time.
Facilitate the virtual meeting by randomly calling on attendees throughout the course of the call to determine if they’re paying attention. This not only improves participation, but also helps make your meetings more productive by ensuring that each participant has the opportunity to speak and pay attention.
