The recent spate of data breaches has led many organizations to ask if their data is secure. With the right security features in a virtual data room, it is possible to secure confidential documents from being seen by an unauthorised person.
In the past, businesses would share sensitive documents in physical rooms with selected parties. Nowadays due diligence is conducted online in virtual rooms based on secure cloud platforms. Virtual rooms are a key component in the successful completion of complex strategic transactions.
It is essential to have the right tools in place to securely and effectively share sensitive documents, regardless of whether your company is undergoing M&A, bankruptcy or restructuring or a capital raise. The top virtual data room service providers offer a solid data protection by utilizing robust collaboration tools and remote access retrieval. They keep your files organized include Chinese wall watermarking, automatic indexing and watermarking. Furthermore, the top virtual data rooms guarantee compliance with international regulations such as GDPR, CCPA, and SOX using protocols for auditing and reporting tools.
Secure document viewing options like fence views, view-only modes, and access restrictions are essential to ensure that confidential information is not in the from the wrong hands. You should also make sure that the encryption of your virtual data room software protects information in transit as well as data in rest.
A reliable and secure data room solution will also let you download documents in PDF format to view offline. This is a feature that most users use due to the fact that they print out their documents to read them offline. If you permit this in your VDR then any protection applied to the original document will be automatically removed, which results in an unprotected PDF.
